Appraisal interview

An important element of the performance management process in companies is the appraisal interview. Its function is to evaluate the employee's performance and behavior, provide feedback and set future goals. Normally, the supervisor and the employee meet during the performance appraisal meeting to discuss the past performance period together.

What happens during an appraisal interview?

Various topics are covered during the appraisal interview, such as the goals achieved, strengths and areas for development, as well as the employee's teamwork and professional development. It is important that the discussion is conducted in a constructive manner in order to communicate both praise and constructive criticism appropriately. The aim is to work out solutions together and promote the employee's further development.

In Germany and Switzerland, performance appraisal interviews are common in many companies and are usually held once a year. Both the manager and the employee should prepare for the meeting by reflecting on the past performance period and setting goals for the future.

The importance of appraisal interviews

Appraisal interviews have several advantages for companies and employees. They provide an organized way to assess employee performance and identify development opportunities. Regular meetings allow problems to be identified and resolved at an early stage, which increases employee satisfaction and motivation. Appraisal interviews also serve as a basis for personnel management decisions, for example with regard to salary adjustments or promotions.

Recommendations for a successful appraisal interview

For an appraisal interview to be successful, it is crucial that both the line manager and the employee actively listen and communicate openly. To make the feedback easier to understand, the focus should be on specific examples and behaviors. It is important that objectives are formulated SMART, meaning that they are specific, measurable, achievable, relevant and have a set timeframe. It is a good idea to give both praise and constructive criticism in a balanced way to create a positive atmosphere for discussion.

The role of the HR department

Supporting appraisal interviews is an important role that the HR department plays. In order to prepare them for the meetings, it is able to offer training for managers and provide feedback tools and forms. HR can also help to follow up on agreed actions and ensure that the results of appraisal interviews are incorporated into staff development. Effective use of appraisal interviews to increase employee performance and satisfaction can be achieved through close collaboration between managers and HR.